PROJECT MANAGEMENT STAGE DELIVERABLES
Stage 5: Construction Documentation
STAGE 5 - CONSTRUCTION DOCUMENTION AND MANAGEMENT
Definition
The management and administration of the construction contracts and processes, including the preparation and co-ordination of the necessary documentation to facilitate effective execution of the works.
Standard Services
1.Appoint contractor(s) on behalf of the client including the finalization of all
agreements.
2.Instruct the contractor on behalf of the client to appoint subcontractors.
3.Receive, co-ordinate, review and obtain approval of all contract
documentation provided by the contractor, subcontractors, and suppliers for
compliance with all of the contract requirements.
4.Monitor the ongoing projects insurance requirements.
5.Facilitate the handover of the site to the contractor.
6.Establish and co-ordinate the formal and informal communication structure
and procedures for the construction process.
7.Regularly conduct and record the necessary site meetings
8.Monitor, review and approve the preparation of the Contract Programme by
the contractor.
9.Regularly monitor the performance of the contractor against the Contract
Programme.
10.Review and adjudicate circumstances and entitlements that may arise from
any changes required to the Contract Programme.
11.Monitor the preparation of the contractor’s Health and Safety Plan and
approval thereof by the Health and Safety Consultant.
12.Monitor the auditing of the Contractors’ Health and Safety Plan by the
Health and Safety Consultant.
13.Monitor the compliance by the contractors of the requirements of the
Health and Safety Consultant.
14.Monitor the production of the Health and Safety File by the Health and
Safety Consultant and contractors.
15.Monitor the preparation by the Environmental Consultants of the
Environmental Management Plan.
16.Establish the construction information distribution procedures.
17.Agree and monitor the Construction Documentation Schedule for timeous
delivery of required information to the contractors.
18.Expedite, review and monitor the timeous issue of construction information
to the contractors.
19.Manage the review and approval of all necessary shop details and
product propriety information by the design consultants.
20.Establish procedures for monitoring, controlling and agreeing all scope
and cost variations.
21.Agree the quality assurance procedures and monitor the implementation
thereof by the consultants and contractors.
22.Monitor, review, approve and certify monthly progress payments.
Deliverables
•Signed contractor(s) agreements.
•Agreed contract program.
•Adjudication and award of contractual claims.
•Construction documentation schedules.
•Monthly progress payment certificates.
•Monthly project progress reports.
Client approval to proceed to Stage 6