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Stage 5: Construction Documentation




The management and administration of the construction contracts and processes, including the preparation and co-ordination of the necessary documentation to facilitate effective execution of the works.  


Standard Services    

1.Appoint contractor(s) on behalf of the client including the finalization of all


2.Instruct the contractor on behalf of the client to appoint subcontractors.

3.Receive, co-ordinate, review and obtain approval of all contract

   documentation provided by the contractor, subcontractors, and suppliers for

   compliance with all of the contract requirements.

4.Monitor the ongoing projects insurance requirements.

5.Facilitate the handover of the site to the contractor.

6.Establish and co-ordinate the formal and informal communication structure

   and procedures for the construction process.

7.Regularly conduct and record the necessary site meetings

8.Monitor, review and approve the preparation of the Contract Programme by

   the contractor.

9.Regularly monitor the performance of the contractor against the Contract


10.Review and adjudicate circumstances and entitlements that may arise from

   any changes required to the Contract Programme.

11.Monitor the preparation of the contractor’s Health and Safety Plan and

   approval thereof by the Health and Safety Consultant.

12.Monitor the auditing of the Contractors’ Health and Safety Plan by the

   Health and Safety Consultant.

13.Monitor the compliance by the contractors of the requirements of the

   Health and Safety Consultant.

14.Monitor the production of the Health and Safety File by the Health and

   Safety Consultant and contractors.

15.Monitor the preparation by the Environmental Consultants of the

     Environmental Management Plan.

16.Establish the construction information distribution procedures.

17.Agree and monitor the Construction Documentation Schedule for timeous

     delivery of required information to the contractors.

18.Expedite, review and monitor the timeous issue of construction information

     to the contractors.

19.Manage the review and approval of all necessary shop details and

     product propriety information by the design consultants.

20.Establish procedures for monitoring, controlling and agreeing all scope

     and cost variations.

21.Agree the quality assurance procedures and monitor the implementation

     thereof by the consultants and contractors.

22.Monitor, review, approve and certify monthly progress payments.




•Signed contractor(s) agreements.

•Agreed contract program.

•Adjudication and award of contractual  claims.

•Construction documentation schedules.

•Monthly progress payment certificates.

•Monthly project progress reports.

Client approval to  proceed to Stage 6

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