STAGE 4 – TENDER DOCUMENTATION AND PROCUREMENT

 

Definition  

The process of establishing and implementing procurement strategies and procedures, including the preparation of necessary documentation, for effective and timeous execution of the project.  

 

Standard Services  

• Review and confirm the Construction Strategy and method for submission of the Tender..

• Prepare the Construction Management organogram and obtain commitment from appropriate staff as required.

• Select, recommend and agree the procurement strategy for subcontractors and suppliers with the Principal Agent and consultants.

• Manage and co-ordinate the preparation and implementation of the Health and Safety requirements for inclusion in the tender.

• Manage and procure proposals for the appropriate contract insurances and guarantees required for the works.

• Review tender documentation to establish any cost effective alternative solutions.

• Manage the preparation and submission of the tender.

• Prepare and agree the Procurement Programme for subcontractors and suppliers.

• Agree list of subcontractors and suppliers with the Principal Agent.

• Manage the tender process in accordance with agreed procedures, including calling for tenders, adjudication of tenders, and recommendation of appropriate domestic subcontractors and suppliers.

• Manage, co-ordinate and finalize negotiations on all contractual commitments.

 

Deliverables

• Construction Strategy and Method Statement.

• Procurement Strategy for subcontractors and suppliers.

• List of proposed subcontractors.

•  Schedule of Health and Safety requirements.

•  Contract Insurance and guarantee Proposals.

•  Construction Management Organogram.

•  The Tender.